Cotality regards education and training as vital elements in developing the skills and performance of our employees. The Company encourages employees to further develop their knowledge, skills and abilities by pursuing formal education in areas related to the performance of tasks and duties in their current job or job family.
After 3 months of continuous employment, all Full-time and Part-time US employees whose work performance is at or above a “Building Performance” rating may be eligible for tuition assistance with appropriate approvals. Employees are not eligible if they are on Corrective Action for any reason.
- Regular Full-time employees are eligible for reimbursement not to exceed $5,250 per calendar year.
- Regular Part-time employees who work less than 30 hours per week may be reimbursed up to $3,000 per calendar.
- Reimbursement will be made for successfully completed course undergraduate work in all areas; however, graduate work must be beneficial to current job performance or career path at Cotality.
Employees may be reimbursed for part of their tuition and books pertaining to undergraduate and/or graduate degree programs from an accredited college or university. Employees must be Actively Employed both at the start and completion of courses for which they are requesting reimbursement. For the purposes of this policy, Actively Employed is defined as employees who are regular full-time or part-time. Employees who are not scheduled to work, on a leave of absence or short or long term disability are not considered Actively Employed (with the exception of employees on intermittent family medical leave who will be considered Actively Employed). Reimbursement will be made for the successfully completed course undergraduate work in all areas; however graduate work must be beneficial to current job performance or career path at Cotality. Tuition reimbursement is granted for accredited college or university programs with appropriate approvals. Tuition may be reimbursed, subject to the maximum limitations allowed, when the employee meets eligibility requirements, obtains the appropriate approval, and receives a “Pass”, “C” or better (“B” or better for graduate courses).
Employees must apply for tuition reimbursement each year in advance of taking a course. A completed Tuition Assistance Request form with the appropriate approval must be submitted to Employee Services prior to the start of the course. Employees must submit a copy of the grade(s) and detailed/itemized proof of payment to Employee Services prior to the end of the year in which reimbursement is to be processed. A calendar year maximum of $5,250 will be reimbursed under the Tuition Assistance Program. Requests for reimbursement must be submitted the same year in which the course(s) are taken. Expenses incurred in one year are generally not eligible for reimbursement in the following year. Courses completed on or after December 16th will be reimbursed in the following year and will count towards that year’s maximum.
If an employee leaves the Company voluntarily or is terminated for cause within twelve (12) months of receiving tuition reimbursement, the employee may be required to repay the Company 100% of any reimbursement received within that twelve (12) month period.
Registration fees, parking fees, student union/services fees, ID fees, fitness fees, and other non-tuition related expenses are not reimbursed. However, if documentation is submitted indicating these fees are mandatory or assessed based on the number of units or course hours, the fees will be reimbursed. If the employee is receiving partial assistance or funding from other sources, such as grants, scholarships, fellowships, etc., eligible reimbursement will be for expenses beyond those received from other sources.
Extended education and certificate courses are not eligible for reimbursement under the Tuition Assistance Program. These course types are budgeted by each department and require pre-approval by the department leader to be eligible for reimbursement. Reimbursement for these course types should be made using the Cotality Expense Reporting Process.